Understanding & Comparing Proposals
Proposals can be confusing. Getting multiple proposals is a part of being a good customer. When comparing the proposals, your project may seem more confusing than it was before. It feels like you are trying to compare apples and bananas. Nothing is adding up. Take a deep breath, we are here to help.
Square Yards vs Square Feet.
The first place to start when comparing asphalt proposals is to make sure you are comparing the right measurements of the area. Square feet and square yards are very different. The math is as follows.
1 Square Yard = 9 Square Feet
If one proposal is using square yards and you want to convert it to square feet, multiply that number by 9. If it is in square feet and you want to convert it to square yards, divide by 9.
By getting the proposals all converted to the same unit of measurement, you will be able to see if there is a major difference in the area each scope is providing. The standard in asphalt is to use square yards. Some companies don't, but this will aid you in comparing prices.
Comparing Scope.
What is each company saying they are going to do to fix the problem? There may be a differing of opinions here. Unfortunately, no one has x-ray vision. We can't see through the asphalt. This can result in different opinions on the best way to fix the asphalt surface.
As a general rule, check to see if you are getting a similar scope. How deep is each company excavating? How much stone are they installing? How much asphalt are they installing? Are they striping after they are done?
By comparing the scopes, you can get a better understanding of any price difference. The company that is doing more work, is most likely going to have a more expensive price. If you are concerned about whether the proposed scopes are sufficient, reach out and ask more questions. Any high-quality paving company should be able to answer those questions for you.
Thickness Before Compaction vs After Compaction.
The process of paving is a science. Typically asphalt has a 25% compaction rate. We lay the asphalt loose and then compact it with rollers. You might be wondering why this is important. This is important to know so that you get the asphalt you pay for. When reviewing a proposal, make sure to watch out for this common scam. For example, take a proposal that says “Install 4” of 448 Type 1 asphalt and then compact. At first glance, this sounds like you are going to get 4” of asphalt. In this scenario, you will be getting 3” of asphalt after proper compaction has been met. Keep a close eye on proposals to make sure that you are getting the asphalt that you pay for.
Eliminate The Guess Work.
When reviewing a company's proposal, does it seem like they aren't exactly sure what needs to be done? If it isn't communicated to you, they probably don't. Keep in mind, that proposals are legally binding documents designed to protect the company doing the work and you. If you don't have specifics in the contract, you are putting yourself at risk and could end up paying more when the dust settles. Make sure that you get all of the specifics in writing before signing the contract.
If you are having a hard time comparing paving proposals, feel free to reach out.
